Terms and Conditions

1. Booking your course

In order for your booking to be considered valid, you must:

• Complete and submit the application form.
• Pay the total course fees as stated on your official invoice and send us a proof of payment.

2. Online Lessons Cancellation Policy

We respectfully request that online lessons are not cancelled unless in case of emergency.

• Minimum cancellation time without penalty is 24 hours prior to commencement.
• If lessons are cancelled less than 4 hours prior to commencement then that lesson will be considered used and will not be made up at a later date.
• If lessons are cancelled between 4 and 12 hours prior to commencement, then 50% of the lesson time will not be refunded and the remaining lesson time will be given at a later date as agreed with the teacher.
• In the event of a late arrival: the teacher will wait for a maximum of 30 minutes. If the student does not arrive to the lesson within this time the lesson will be considered cancelled and will not be reimbursed. Any time lost due to late arrivals cannot be made up at a later date.

7. Introduction

Welcome to Atlantic School of English and Active Leisure. These terms and conditions outline the rules and regulations for the use of our services, including the completion of forms to capture information about students.

By accessing and using our services, you accept and agree to be bound by these terms and conditions. If you do not agree to these terms, please do not use our services.

8. Purpose of Data Collection

The information collected through our forms is used to:

• Provide better educational services
• Maintain accurate student records
• Communicate effectively with parents and guardians
• Ensure the safety and well-being of all students
• Comply with legal and regulatory requirements

9. Types of Information Collected

We may collect the following types of information:

• Personal details (e.g., name, date of birth, address, nationality)
• Contact information (e.g., phone number, email address)
• Emergency contact details
• Medical information (e.g., allergies, medications, health conditions)
• Academic records (e.g., grades, attendance, disciplinary records)
• Parental/Guardian details (e.g., names, contact information, relationship to student)
• Extracurricular activities and interests
• Photographs and videos (e.g., for school events, promotional materials)

10. Use of Information

The information we collect will be used for the following purposes:

• Maintaining accurate and up-to-date student records
• Providing personalized educational services and support
• Communicating with parents, guardians, and emergency contacts
• Ensuring student safety, health, and well-being
• Monitoring and reporting on student progress and performance
• Organizing and managing school activities and events
• Complying with legal and regulatory requirements

11. Data Protection

We are committed to protecting the privacy and security of your personal information. We have implemented appropriate technical and organizational measures to safeguard the information we collect from unauthorized access, use, or disclosure. These measures include:

• Secure storage of physical and electronic records
• Access controls to restrict access to authorized personnel only
• Encryption of sensitive data
• Regular review and update of our data protection policies and practices

12. Sharing of Information

We will not share your personal information with third parties without your consent, except in the following circumstances:

• Where required by law or regulatory authorities
• To protect the vital interests of the student or other individuals
• With service providers who assist us in operating our school and providing services, subject to strict confidentiality agreements
• In connection with any legal proceedings or prospective legal proceedings

13. Retention of Information

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Once the information is no longer needed, we will securely delete or anonymize it.

14. Your Rights

You have the following rights regarding your personal information:

• The right to access the information we hold about you or your child
• The right to request corrections to any inaccurate or incomplete information
• The right to request the deletion of information where appropriate
• The right to object to the processing of your information in certain circumstances
• The right to request the transfer of your information to another organization

To exercise these rights, please contact us at info@atlantic-english.com. We will respond to your request in accordance with applicable data protection laws.

15. Changes to Terms and Conditions

We may update these terms and conditions from time to time. Any changes will be posted on this page, and we will notify you of significant changes through our usual communication channels. Your continued use of our services after any changes have been made constitutes your acceptance of the new terms and conditions.

16. Governing Law

These terms and conditions are governed by and construed in accordance with the laws of Republic of Ireland. Any disputes arising from or in connection with these terms and conditions shall be subject to the exclusive jurisdiction of the courts of Republic of Ireland.

17. Contact Us

If you have any questions or concerns about these terms and conditions, please contact us at:

Atlantic School of English and Active Leisure
Main Street, Schull, Co.Cork, Ireland
Phones: +353 (0) 28 28943 | +353 (0) 86 853 7888 | +353 (0) 87 228 3672
Email: info@atlantic-english.com